Practice notes are prepared by Manitoba Ombudsman to assist persons using the legislation. They are intended as advice only and are not a substitute for the legislation.
Practice notes are sorted into categories under the following headings:
Duty to Assist
The Duty to Assist under FIPPA and PHIA, April 2009
PHIA Amendments
Overview of PHIA Amendments, May 2010
Interaction with Other Acts
Interaction Between FIPPA and Other Acts, February 2010
Requests for Publicly Available Information
Dealing with Access Requests for Information that is Available to the Public, September 2007
Documenting Access Decisions
Documenting Access Decisions under The Freedom of
Information and Protection of Privacy Act and The Personal Health Information Act, July 2006
Fees
Preparing Fee Estimates under The Freedom of
Information and Protection of Privacy Act, October 2006
Dealing with Fee Waivers under The Freedom of
Information and Protection of Privacy Act, October 2006
Extensions
Extending the Time Limit for
Responding under The Freedom of Information and Protection of Privacy Act, October 2007
Making a Submission to the Ombudsman for an Extension Longer than 30 Days under The Freedom of Information and Protection of Privacy Act, December 2006
Notification Under Section 33 of FIPPA
Providing Notice To a
Third Party under Section 33 of FIPPA, April 2008
Refusal of Access Considerations
Considerations for Applying Exceptions when Refusing Access under
The Freedom of Information and Protection of Privacy Act, October 2009
Considerations for Applying Exceptions when Refusing Access under The Personal Health Information Act, June 2006
The Exercise of Discretion When Applying Discretionary Exceptions to
Refuse Access under FIPPA, March 2009
Distinguishing Between
Personal Information and Business Information under FIPPA, June 2008
Severing Information in Records,
September 2006
Complete Responses to Access Requests
Checklist-Contents of a Complete
Response under section 12 of The Freedom of Information and Protection of Privacy Act, August 2006
Providing Reasons to an Applicant when Refusing Access under The Freedom of Information and Protection of Privacy Act, May 2006
Checklist-Contents of a Complete
Response under The Personal Health Information Act, August 2006
Providing Reasons to an
Applicant when Refusing Access under The Personal Health Information Act, August 2006
Requests for Correction
Handling Requests for Correction
under FIPPA, July 2007
Handling Requests for Correction under
PHIA, July 2007
PHIA Amendments
Overview of PHIA Amendments, May 2010
Interaction with Other Acts
Interaction Between FIPPA and Other Acts, February 2010
Distinguishing Between Personal and Business Information Under FIPPA
Distinguishing Between
Personal Information and Business Information under FIPPA, June 2008
Collection and Notice
Collection and Providing
Notice of Collection of Personal Information under FIPPA, March 2008
Collection and Providing Notice of Collection of Personal Health Information under PHIA, March 2008
Use
Considerations for Use under
The Personal Health Information Act, November 2007
Considerations for Use under
The Freedom of Information and Protection of Privacy Act, November 2007
Disclosure
Considerations for Disclosing Personal and Personal Health Information under The Freedom of Information and Protection of Privacy Act and The Personal Health Information Act, November 2006
Protecting Personal and Personal Health Information
Protecting Personal and Personal Health Information When Working Outside the Office, April 2007
Protecting the Privacy of
Access Requesters, May 2007
Privacy Considerations for Faxing
Personal and Personal Health Information, March 2008
Privacy Considerations for Emailing
Personal and Personal Health Information, March 2008
What To Do When A Privacy Breach Occurs
Key Steps in Responding to a Privacy
Breach under The Freedom of Information and Protection of Privacy Act and The Personal Health Information Act, March 2007
Reporting a Privacy Breach to Manitoba
Ombudsman, March 2007
Access Complaints
Responding to a Complaint about a Failure to Respond to an Access Request under The Freedom of Information and Protection of Privacy Act, December 2006
Responding to a Complaint about a Failure to Respond to an Access Request under The Personal Health Information Act, December 2006
Responding to a Complaint about the Transfer of an Access Request under The Freedom of Information and Protection of Privacy Act, December 2006
Responding to a Complaint about the Transfer of an Access Request under The Personal Health Information Act, December 2006
Responding to a Complaint
about a Fee Estimate under The Freedom of Information and Protection of Privacy Act, December 2006
Responding to a Complaint about a Refusal to Grant a Fee Waiver under The Freedom of Information and Protection of Privacy Act, December 2006
Responding to a Complaint about
Fees under The Personal Health Information Act, December 2006
Responding to a Complaint about an Extension of the Time Limit for Responding under The Freedom of Information and Protection of Privacy Act, December 2006
Responding to a
Complaint about a Refusal of Access under The Freedom of Information and Protection of Privacy Act, December 2006
Changing the Basis for a
Decision to Refuse Access, June 2007
Making Effective Written Representations in Responding to
Complaints about Refused Access under FIPPA, June 2009
Responding to a
Complaint about a Refusal of Access under The Personal Health Information Act, December 2006
Responding to a Complaint about a Refusal to Correct Personal Information under The Freedom of Information and Protection of Privacy Act, December 2006
Responding to a Complaint about a Refusal to Correct Personal Health Information under The Personal Health Information Act, December 2006
Privacy Complaints
Responding to a Complaint about Collection of Personal Information under The Freedom of Information and Protection of Privacy Act, January 2007
Responding to a Complaint about Collection of Personal Health Information under The Personal Health Information Act, January 2007
Responding to a
Complaint about Use of Personal Information under The Freedom of Information and Protection of Privacy Act, January 2007
Responding to a Complaint about Use of Personal Health Information under The Personal Health Information Act, January 2007
Responding to a Complaint about Disclosure of Personal Information under The Freedom of Information and Protection of Privacy Act, January 2007
Responding to a Complaint about Disclosure of Personal Health Information under The Personal Health Information Act, January 2007
Responding to a Complaint about Security of Personal Health Information under The Personal Health Information Act, January 2007
Recommendations
Responding to Recommendations made by the Ombudsman under The Freedom of Information and Protection of Privacy Act, December 2006
Responding to Recommendations made by the Ombudsman under The Personal Health Information Act, December 2006
These questionnaires are prepared by Manitoba Ombudsman to assist individuals in making a privacy complaint to our office. An individual could complete a questionnaire or use it as a guide in writing a letter of complaint.
Privacy Complaints under The Freedom of Information and Protection of Privacy Act
Collection of Personal Information
Use of Personal Information
Disclosure of Personal Information
Privacy Complaints under The Personal Health Information Act
Collection of Personal Health Information
Use of Personal Health Information
Disclosure of Personal Health Information
